Board Minutes

Minutes
WOMR Board Mtg – 3 PM, May 4, 2014
494 Commercial Street, Provincetown, MA

In attendance: Mary Lyttle, Ira Wood , John Braden (staff), Terry Ryder, Bob Weiser, Rick Sigel, , Ed McManus, Carol Courneen, Vernon Lady Di Porter, Chuck Cole, Seth Rolbein, Sheila House, Fred Boak

Regrets: James Paul Ludwig, Susan Lindquist, John Yingling,

Call Meeting to Order:         3:04pm

 Public Comment:

Bob Thayer explained processor modulation and improvements. Executive Director was aware and will continue working on a resolution.

Approval of the Minutes of the April 6, 2014 Meeting:

Ed motioned, Lady Di 2nd. Approved Unanimously

Finance Committee Report:

Ed reported cash flow is good, underwriting is up from last year, rents are current, health insurance will be changed resulting in $8000 savings, Line of Credit was addressed.

Executive Director Report:  

  • Tree in front of building will be Pollard.

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pol·lard

ˈpälərd            (verb)

  1. cut off the top and branches of (a tree) to encourage new growth at the top.

“a wide boulevard lined with pollarded linden trees”

noun

  1. a tree whose top and branches have been cut off for this reason

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  • Social Diner program was explained

 Update on Event Plans:

  • Triathlon registrations are coming in nicely. Parking was discussed

 

  • Lea DeLaria ticket sales are slow but a big marketing push is starting next week.

New Business:

  • Board Suggestions for the Nominating Committee:       Based on the discussions at the 5/4/14 meeting the Nominating Committee will report back with a game plan.
  • Notes from Board Retreat: Board will continue to reference the retreat and its teachings to help guide us throughout the year.

Night Security: Executive Director will look into illumination of the back of building and stairs.

Discussion: Board Oversight of Committees – What Happens When Procedures are Not Followed?:  Discussed

Old Business:

  • Policy Committee will schedule a meeting
  • Personal Committee will schedule a meeting
  • Raffle tickets were distributed
  • Questions/Comments about Committee Reports/Minutes: Bob Weiser distributed flyer
  • Future Agenda Items: Policy Committee will come back to the board with a proposal as to what is the Community Advisory Committee’s role and purpose.
  • What is a suitable length for talk shows?
  • Expanding Lower Cape listener ship
  • Local artists to contribute theme music for shows and podcast
  • Layout of Homepage

Adjournment:  

  • Motion to adjourn by Sheila, Lady Di 2nd. Approved Unanimously 4:33pm

 

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Minutes for the WOMR Board Meeting – 3 PM, April 6, 2014
494 Commercial Street, Provincetown, MA

In attendance: Mary Lyttle, Ira Wood , John Braden (staff), Terry Ryder, Bob Weiser, Susan Lindquist, Rick Sigel, , Ed McManus, Carol Courneen, Vernon Lady Di Porter, John Yingling, Chuck Cole

Regrets: James Paul Ludwig, Seth Rolbein, Sheila House, Fred Boak

Call Meeting to Order: 3:04pm

Public Comment: none

Approval of the Minutes for 3/2/14 Meeting:
• Mary (1st), Ed (2nd) approved unanimously

Finance Committee Report:
• Ed reported finances were good and we are optimistic

Executive Director Report:
• JB will write a letter to the accountant regarding a timeline for the audit/report
• Purchased 3 new players
• Database is being updated and approved
• Our license was renewed through 2022
• JB explained how renewal process works during the pledge drive

Update on Event Plans: Triathlon, Lea DeLaria, Town Hall summer event, Cran Jam & Vintage Trouble
• John Yingling motioned to approve $10,000 to support Vintage Trouble Event on 7/11/14 at Town Hall, Lady Di (2nd). Approved Unanimously

New Business:
• Suggested Board Donation Policy from Development Committee (Susan)
• A spirited debate was had by all and it was decided that the Development Committee will present a new proposal to the board at a future meeting

Old Business:
• Need for Board Participation in Pledge Drive discussed
• Update Red Sox Bundle (Ira) discussed tickets will be 1 for $10 & 6 for $50

Status of Grants
• Susan reported that the $3000 grant for the strategic plan looks good

Questions/Comments about Committee Reports/Minutes
• Discussion on how to better publicize Business Memberships

Program Committee Report:
• Some policies (ie DJ agreements) need to be fine tuned
• Board will give directive to Program Committee
• A plan will be developed by the Executive Director and Chair and discussed at a future meeting

Other Business:
• Mary gave us a Guapos Gives update
• Ed provided us with information pertaining to the Cape Cod Commission

Future Agenda Items:
• Ira would like us to look at the report from the Board Retreat from 2012 and see if anything that came from the retreat can or should be applied to our current board.
• Schedule Meetings of the Policy, Personnel, and Nominating Committees
• Program Committee Plan from Chair and Executive Director

Bob motioned to adjourn, Ed (2nd) approved unanimously at 4:40pm